Sign in with your Exobiosphere account
Use your @exobiosphere.com account
Please provide a reason for rejection. This will be sent to the employee.
Emails fire automatically via Zapier. One-time setup. You'll need a free zapier.com account (free tier is enough).
Create the 3 Zaps first (see tabs 2–4), then paste the webhook URLs they generate here.
ilaria.ferrari@exobiosphere.comTravel Request: {{name}} → {{location}}ilaria.ferrari@exobiosphere.comTravel Approved: {{name}} → {{location}}{{name}}, {{email}}, {{location}}, {{depart}}, {{return}}, {{budget_total}}, {{booking_details}}{{email}} (the employee){{email}} — do NOT type an email address manually. If you hardcoded an address during setup, Zapier sends all notifications to that address instead of the employee.
Your travel request has been approved ✅{{email}} (the employee who submitted the request)Your travel request needs revisionnatalia.stepanova@exobiosphere.com and ilaria.ferrari@exobiosphere.comNew expense submitted — {{submitter_name}} ({{expense_count}} item(s), {{total_eur}}){{receipt_image_tag}} field already contains a ready-made <img> HTML tag — just make sure your email body type is set to HTML and Zapier will render it inline. Works for JPG/PNG receipts. PDF receipts are viewable in the app.
{{submitter_email}} (the employee)Expenses received — {{expense_count}} item(s), {{total_eur}}Please provide a reason. The employee will receive an email with your note.
| Traveller | Destination | From | To | Reason | Budget | Status |
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| Traveller | Destination | From | To | Reason | Budget | Status | Actions |
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| Traveller | Destination | From | To | Reason | Budget | Status | Actions |
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No expenses submitted yet.
No reports submitted yet.